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It has FINALLY been decided! ASC is co-hosting with HCO, MAC & SA Diversity Initiatives this year to bring you "Elegance"The formal will take place next week, Saturday Nov. 22 @ the Alumni House from 9 PM - 1AM. Tickets will be sold at the Campus Center next week, Monday - Friday @ 11-7. $8 for individuals or $12 for couples in advance or $10 for individuals or $15 for couples at the door.ASC Winter Formal is probably the best formal ever. It's going to be bangin' :]Honestly though, every one always have such a good time - it's a great event, and always fun to see people dress up and look hot. Bring a friend (you don't need a date) and be prepared to have an amazing night!
Meeting minutes
ASC Date Auction Feedback (What was good/bad & What could have been changed):
- MC should keep things moving, not have so many awkward pauses and not be too embarrassing
- Turn out was pretty amazing and we were able to raise a
- Next time we cosponsor events, we need to make sure the work is divided evenly between the organizations
- Mixed feelings about the circular tables (I personally liked them...but probably need more seating?)
- More decorations because the place was kinda boring looking
- Starting bid was too high
- Sparkling cider & cake was good
Winter Formal:
- Cosponsoring with HCO and the SA Diversity Initiatives
- Will take place on Saturday, Nov. 22 @ the Alumni House
- Tickets will go on sale the week of the formal (possibly even 1.5 weeks in advance). Tickets sold in advance will be priced at $8 (individual) and $12 (couple). Tickets sold at the door will be priced at $10 (individual) and $15 (couple). This year, we are thinking about going to every organization's meeting to sell tickets.
- Organizations should sign up for ticket selling. Will get that out to everyone soon.
- THEMES. NAMES. IDEAS. CLICK HERE: http://www.surveymonkey.com/s.aspx?sm=4JNmte7JUZ4R1lagrn9Mtw_3d_3d
- How can we make the formal better? Ideas: Professional photography or even just some type of backdrop. Better food choices? (appetizers)
Horizons
- Will take place on Saturday, April 4th @ the SC Commonwealth
- Still want to continue with the play type format as opposed to a skit and dances. Want to have it tied together in well, so it's cohesive and not choppy. Possible sequel from last years - students go study abroad and the problems they need to deal with when they return "home"
- Need to organize a Horizon's committee
- Need a writer that can possibly put everything together
- More AV/film segments
Possible Events for Next Semester (or in the future):
- Huge Fusion Dance performance
- Bring Yellow Rage back?
- Speakers --
Sorry I neglected this blog during the Date Auction planning process this year...I'm going to try to make up for it now so that ASC can have a better reference in the future :]
The ASC Date Auction is our biggest fundraiser for the entire school year. It's actually our only fundraiser that we have. Most of the money goes to fund our annual winter formal, but we also give a certain percentage of the profits to a charity. Traditionally every organization would provide a few members for auction. It isn't exclusive to just members of ASC organizations -- people that aren't part of ASC can also sign up to get auctioned off. Most people do a short talent and then get auctioned off afterwards.
This year, AAMC approached us and asked if they could co-sponsor with us. Usually AAMC has their own date auction, but unfortunately this year their date auction landed during homecoming weekend. Honestly, October is quite a disaster month to be planning events - you have fall break, Green & Gold, Homecoming weekend and Halloween weekend. Our own date auction was on a Sunday evening which isn't really the ideal time for any event.
Co-sponsoring has it's pros and cons, so it was something to think over before rushing into any decisions... (Pros: Draw more people to the event, appeal to different audience, share responsibilities. Cons: Split profits, how to split the work up evenly, communications). At the end, we decided that we will split the money according to the respective members/representative that get auctioned off from each organization.
One of our main challenges was getting solicitations for the date packages this year. Well, I think it has always been a challenge in the past. It's no easy task to ask businesses to donate something. You don't always get to speak to the manager or to the person that is in charge of donations. Even if you leave the letters to give to the manager, they don't always end up where they should. Often the letters are forgotten and disregarded - because lets be honest, a charity date auction isn't the first thing on a manager's list of things-to-do. Basically, in the future, it would be better if the exec board start solicitating possibly in the start of the year...like August, so that you have time to return to all the businesses and remind them/make sure that the letter has been received by the right person. Mostly likely you would have to go back a second, third time. Also, we aimed at high-classed restaurants this year because in the previous year, we thought the date packages weren't really 'quality' dates. However, we also limited ourselves by going to higher-classed restaurants. So basically...need to find a good balance. We had to do a lot of impromptu date packages at the end, and we had to spend some of the money, but it turned out ok at the end I think.
The set up of the date auction turned out pretty well. A lot of people thought having the tables was a lot more intimate and not as awkward with rows of chairs, which was also a bonus. We intentionally set up the tables because we decided to have finger foods and drinks this year.
Overall, the date auction seemed to turn out ok, which is a huge relief for me. We ended up making $1500, 500 more than our target $1000. Even after we split the profits up with AAMC, we had around 1200 left over for ASC. We also donated 10% of the profits ($150) to the Karen G Komen Breast Cancer, which was fantastic :]
Thanks to Tyler Hudgins, who is kinda amazing and decided to cosponsor with us this year. I'm sure he's glad he doesn't get 10 emails from me per day.
Obviously, everyone on the exec board...Se won, who's always got my back. Mike who was AMAZING and worked totally hard to get all the auctionee information and music and all that stuff, together. Ben and Eddy wrapping everything else and moral support.
Our MCs Tymon Francis and Koji Ukai
All our auctionees cause it takes a lot of balls to get up there and get auctioned off
Ok. That is all from me.
Til next time-
