ASC Welcome Back BBQ/Field Day and...

HI EVERYONE!
HOPEFULLY EVERYONE IS HAVING A KICKASS SUMMER SO FAR & KEEPING COOL, CAUSE IT IS HAWT!

yeah, i just spelt hot, hawt..

Anyways, your amazing ASC exec board have already started planning for the amazing events next semester. We thought it would be nice to move the planning to the blog for more discussion; totally opened for suggestions, criticism, random comments whatever. It is probably easier for the exec board to carry discussions here instead of getting 10 page emails.

First event of the year is the ASC Welcome Back BBQ + Field Day...(and potential after party cough). It will be held on Saturday Sept. 6, 12-6 PM @ Yates Field.

This is a bit of a summary from the first email I sent out, merged with the comments I got back:

People: I think we have all to a agreement that we are going to try to make this as BIG as possible. It should be a great opportunity for everyone to get together and just chillax, talk about summer flings whatever. One of the major problems we are running into is estimating how many people we anticipate to come. TJ said around 60 people showed up last year (coming and going, not all at once). I want to aim for 100 people but I am not sure if this is a over-estimate or what. So if anyone else has a good...grasps of how many people would show up, that would be great. Also, since we are obviously going to try and target the freshmen class, we need the freshmen to actually come out. Did any of you guys go to any ASC events as freshmen? Cause I didn't...
Ben Yoo came up with a pretty sweet idea for freshmen - we can have sort of a buddy system going on, assigning a active ASC member (or whoever wants a freshmen i guess) to a freshmen (that they can facebook stalk/already know) and drag them along to the event. We all know how shy they are, so this is just so that they feel a big more comfortable going to a random BBQ.

FOOD: The usual list of Burgers (with Buns), Hot dogs (with Buns), Salad/Coleslaw, Potato Chips/Other junk food and of course having vegetarian burgers and hot dogs. If there's something else people want, please drop a note or something. (I just thought of cookies. we all like cookies right?)
In the past, every organization has contribute with a type of food. I want to continue with this tradition and I don't think it should be too expensive. However, Ben mentioned that because the BBQ will be a bigger event than previous years, each organization might not have money to contribute, because it isn't in their planned budget. I think most organizations should have spare money though, because we all know student organizations can't really depend only on the money the school gives. Once we have a estimate of how many people, we can have a better estimate with how much the food is going to cost. I don't think each organization will have to pay too much for food, but we can set a budget and if it goes over that budget, ASC can probably reimburse. I think that sounds fair?

Grill Team/Clean-up Team/Staff: We don't want one person to do all the dirty work, so we'll try to get people to sign up for one or the other in advance. There's only 5 exec members and we are going to need help with this.

Field Day: We have a whole field, so this can be opened up to suggestions. Mike & Ben are going to plan the activities for the field day, but obviously it should be something most people want to participate. Can be a tournament whatever. Preferably the activity would not need too much equipment.

After party: I think most of us want a after party, different atmosphere, freshmen will probably be interested. If enough people are interested, ASC will try their best to make a after party happen. Biggest concern - venue. Where can we hold such after party? Is there anyone willing to host a after party? We can always try to book tazewell but from previous experiences, that hasn't always turned out that well because the space is too big and it feels empty and people are awkward. And if its off campus, we will need drivers. Once we figure out a venue, we can figure out about...other finer details.

SUGGESTIONS/COMMENTS PLEASE! The more feedback we get, the better event we can plan!


I hope everyone is excited, cause ASC is coming back with a bang. get stoked people.

E-Board Participation Check

This post is to check if everybody on the e-board got ben yoo's email suggesting meetings through blogger. If you got the email and are up for doing this, please comment saying so. i.e. "aye", "check", "yes", "here", "present", "wtf", etc.

if there are significant number of people participating, we'll proceed with actual meeting discussions :)

Deadline: July 2nd (1 week)