HI EVERYONE!
HOPEFULLY EVERYONE IS HAVING A KICKASS SUMMER SO FAR & KEEPING COOL, CAUSE IT IS HAWT!
yeah, i just spelt hot, hawt..
Anyways, your amazing ASC exec board have already started planning for the amazing events next semester. We thought it would be nice to move the planning to the blog for more discussion; totally opened for suggestions, criticism, random comments whatever. It is probably easier for the exec board to carry discussions here instead of getting 10 page emails.
First event of the year is the ASC Welcome Back BBQ + Field Day...(and potential after party cough). It will be held on Saturday Sept. 6, 12-6 PM @ Yates Field.
This is a bit of a summary from the first email I sent out, merged with the comments I got back:
People: I think we have all to a agreement that we are going to try to make this as BIG as possible. It should be a great opportunity for everyone to get together and just chillax, talk about summer flings whatever. One of the major problems we are running into is estimating how many people we anticipate to come. TJ said around 60 people showed up last year (coming and going, not all at once). I want to aim for 100 people but I am not sure if this is a over-estimate or what. So if anyone else has a good...grasps of how many people would show up, that would be great. Also, since we are obviously going to try and target the freshmen class, we need the freshmen to actually come out. Did any of you guys go to any ASC events as freshmen? Cause I didn't...
Ben Yoo came up with a pretty sweet idea for freshmen - we can have sort of a buddy system going on, assigning a active ASC member (or whoever wants a freshmen i guess) to a freshmen (that they can facebook stalk/already know) and drag them along to the event. We all know how shy they are, so this is just so that they feel a big more comfortable going to a random BBQ.
FOOD: The usual list of Burgers (with Buns), Hot dogs (with Buns), Salad/Coleslaw, Potato Chips/Other junk food and of course having vegetarian burgers and hot dogs. If there's something else people want, please drop a note or something. (I just thought of cookies. we all like cookies right?)
In the past, every organization has contribute with a type of food. I want to continue with this tradition and I don't think it should be too expensive. However, Ben mentioned that because the BBQ will be a bigger event than previous years, each organization might not have money to contribute, because it isn't in their planned budget. I think most organizations should have spare money though, because we all know student organizations can't really depend only on the money the school gives. Once we have a estimate of how many people, we can have a better estimate with how much the food is going to cost. I don't think each organization will have to pay too much for food, but we can set a budget and if it goes over that budget, ASC can probably reimburse. I think that sounds fair?
Grill Team/Clean-up Team/Staff: We don't want one person to do all the dirty work, so we'll try to get people to sign up for one or the other in advance. There's only 5 exec members and we are going to need help with this.
Field Day: We have a whole field, so this can be opened up to suggestions. Mike & Ben are going to plan the activities for the field day, but obviously it should be something most people want to participate. Can be a tournament whatever. Preferably the activity would not need too much equipment.
After party: I think most of us want a after party, different atmosphere, freshmen will probably be interested. If enough people are interested, ASC will try their best to make a after party happen. Biggest concern - venue. Where can we hold such after party? Is there anyone willing to host a after party? We can always try to book tazewell but from previous experiences, that hasn't always turned out that well because the space is too big and it feels empty and people are awkward. And if its off campus, we will need drivers. Once we figure out a venue, we can figure out about...other finer details.
SUGGESTIONS/COMMENTS PLEASE! The more feedback we get, the better event we can plan!
I hope everyone is excited, cause ASC is coming back with a bang. get stoked people.
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4 comments:
heyyyy!! way to be on the ball :) I'm liking the ideas!
I do have a suggestion for the food. Would it be easier to estimate the cost of the food for number of people expected, then have organizations contribute an equal portion of that? And then ASC goes and buys the goods, so you get exactly what you want and a variety. Just a thought. That way you won't end up something like with all cookies and no chips, and some organizations don't end up paying for more than others. Just a thought.
Also, an easy game would be ultimate frisbee... it's not too rough and doesn't require too much skill, meaning that girls can play too rather than just watching the boys.
I'm totally down for the afterparty idea! We just need a nice big place... haha, field party! (that's the Farmville talking) Anyways, that's all I've got. Take it or leave it, no feelings would be hurt here.
Hope everyone's had a nice summer!
YAY SENIOR YEARRRRRRRR!!! 09 09 09!WHOOOOOOO!!! GET PUMPED
Hey! Is the BBQ normally that long? I can't remember from previous years, but 6 hours seems like a long time, especially considering people tend to come and go. Spreading the time out kind of dilutes the amount of people who come at any one time and hurts the social part of it a lot. Maybe if we do make it 6 hours, we could have a schedule or something...like "Ultimate frisbee at 1PM!!!" or "3 on 3 soccer tournament at 3PM!". (Cheap prizes for winners?) As long as we have fun stuff lined up for the whole time, I think a long afternoon would still be pretty successful. If we want to get the freshmen involved more, maybe we could have some kind of forced socializations at first like they do in orientation so that people will at least get to know each other's names.
Another thought...do most organizations have a meeting scheduled for that first week we are back so that they can plan/inform members? I'm in Rome right now so I don't have any of VSA's plans to look at, but I don't know about the other clubs either.
Ben's idea about a freshman buddy sounds good. I remember the first KASA meeting had soooo many new people last year...like 50-60 people crammed into Blair 201 or something. Then at the next meeting it was back to 10-20. :/ We need to KEEP the newcomers!
For the afterparty, is anyone is Ludwell? That always seemed to work out fairly well last year (Thanks Peter!). It may be cramped, but at least you get to know the 6 people you are crammed against pretty well. That's what this is about right, getting to know everyone?
I'm pretty excited too! This is my last year, I want it to be great! Also, Lisa...What the hell is a field party?
12-6 pm is just the time we have the field booked, we definitely don't have to spend all 6 hrs there haha...sorry for the confusion!
i forgot tomatoe, lettuce, ketchup and those stuff. note
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